Comparison
OKTO PSA or AppFolio for a property manager in Quebec
OKTO PSA brings maintenance, work orders, vendor bills read for you, invoicing, CRM and HR together in one Quebec software, with no door minimum, at a published price in Canadian dollars.
AppFolio is an American platform with a 50-unit minimum; the pages read mention neither Canada, French nor the TAL. In OKTO PSA, the Property management type is available: leases, rent, TAL notices with the 2026 calculation and RL-31 slips.
What OKTO PSA gives you on top
Everything below is available in OKTO PSA, in production, in one piece of software. Some modules and automations ship turned off: turn them on whenever you want, in settings.
Leases and rent in one place
Buildings, units, tenants, co-tenants and guarantors. The lease keeps its signatories and sections F and G, rent runs through recurring invoicing, and each tenant has a ledger with receipts and partial payments.
TAL notices on time
The notice calendar follows the lease length. The modification notice has the 2026 TAL calculation built in, replies are tracked and an alert goes out before the one-month deadline. Assignment and sublease: 15 days.
Unpaid rent followed up
Online card payment, Interac transfers matched to the tenant ledger. Email and text reminders, at no charge, shipped turned off: turn them on whenever you want. OKTO also prepares the evidence file for the TAL.
Tenant and owner portals
Tenants pay, see their receipts, send a request with photos or a voice message and reply online to the modification notice. Owners see the monthly figures and approve work on their own buildings.
Maintenance and vendors
A request becomes a work order signed on site, and the 24-hour entry notice goes out by itself when the visit falls in an occupied unit. Vendor bills are read by AI, and an expired vendor document warns you without blocking anything.
RL-31 slips and building report
RL-31 slips prepared in batch, one PDF per tenant. Taxes, insurance and bills charged to the building, an income and expense report in CSV and PDF for the TP-128 and T776, to be checked by your accountant.
Condominiums under Law 16
Fractions and shares, budget and contributions, contingency and self-insurance funds, maintenance log. The syndicate certificate is prepared within 15 days, the meeting notice 10 to 45 days ahead, and quorum is counted by shares.
Inspections with photos and a signed report
Move-in and move-out inspections room by room, on a phone, with photos. Move-out is compared with move-in to separate normal wear, and the report is signed with OKTO Sign. Key register and meter readings in the same place.
Units for rent, listings and visits
Occupancy rate and progress on each unit for rent. The listing has a public page where applicants book their visit, and the 24-hour entry notice is prepared when the unit is still occupied.
OKTO PSA and AppFolio: the facts
Facts about AppFolio come from its official website, read on October 27, 2026. Facts about OKTO PSA come from our software in production. Modules that ship turned off can be turned on when you want, in settings.
| Criterion | OKTOPSA | AppFolio |
|---|---|---|
| Who it is for | Property managers and owners in Quebec, with the Property management type, and service businesses that also manage buildings. Condominium syndicates (Law 16) and managing on behalf of owners: available, turn them on when you want. | Managers, from growing businesses to large operators. 50-unit minimum on Core. |
| Maintenance and work orders | Available: tenant request, work order signed on site with photos, planned maintenance, 24-hour entry notice sent automatically. Move-in and move-out inspections room by room with photos, a report signed with OKTO Sign, key register and meter readings. | Work orders submitted by residents. |
| Vendor billsRead and prepared for you. | Available: the bill received by email is read and prepared as a draft to approve. | Automatic reading not mentioned on the pages read. |
| HR and payroll | Available: OKTO HR, staff records, schedules, hours to approve, leave, payroll report. | Not mentioned on the pages read. |
| Leases and leasing | Available: buildings, units, tenants, co-tenants and guarantors, a lease with its signatories and sections F and G, rent through recurring invoicing, tenant ledger. The residential lease is signed on the official TAL form: OKTO prepares its data and files it once signed. Full commercial lease in OKTO. Leasing: occupancy rate, units for rent, a listing with a public page and visit booking. | Listings, FolioScreen screening and lease signing on mobile. |
| TAL notices and calculationQuebec rules. | Available: notice calendar based on lease length, modification notice with the 2026 TAL calculation built in, reply tracking and a one-month deadline alert, assignment and sublease (15 days). | Not mentioned. |
| RL-31 slip | Available: batch preparation and one PDF per tenant. OKTO does not produce the XML file for Revenu Québec. | Not mentioned. |
| Published priceWhat drives the bill. | Published, in Canadian dollars, by user tier: $300 a month up to 10 users, $550 for 11 to 20, $700 for 21 to 30, before taxes. The number of units does not change the price. | Core from $1.49, Plus from $3.20, Max from $5.00 per unit a month, with a minimum spend. Currency not stated. |
| Canada | Built and hosted in Quebec. | Not mentioned on the pages read. |
| Language | French by default, English at parity on every screen. | French not mentioned. |
| Data hosting | In Quebec, one dedicated database per client. | Not stated on the pages read. |
| Tenant portal | Available: tenants pay, see their statement and receipts, send a request tied to their unit (photos, voice message, urgency, permission to enter), read their documents and reply online to the modification notice. Owner portal: monthly figures, work to approve, reports, for their own buildings only. Messages to the occupants of a building or a floor, by text or email, with a record of each send. | FolioSpace, with a mobile app. |
| Online payment | Available: online card payment, Interac transfers matched to the tenant ledger (entered by hand), partial payments and receipts. | eCheck (ACH) and flexible rent. Canadian pre-authorized debit not mentioned. |
| Owners and accounting | Available: invoices with GST and QST, accounts payable, QuickBooks export, taxes and insurance by building, an income and expense report for the TP-128 and T776 (CSV and PDF), to be checked by your accountant. Managing on behalf of owners: mandates, held funds register, monthly management fees, monthly statements and payouts. | Accounting and reports, real-time owner portal. |
Available or offeredNot mentioned or to check
What justifies the price difference
Everything is available and checked in the software in production. That is time saved every week.
One piece of software, nothing re-keyed
Leases, rent, requests, work orders, invoicing, purchasing, HR, CRM, signing, PDF and the portals share the same record.
Automations that work overnight
Custom rules, planned maintenance, recurring rent and invoices, payment reminders, 24-hour entry notices, hands off.
Money left on the table gets flagged
With OKTHAV, optional: overdue invoices, unbilled time and uninvoiced work orders show up in the notification bell.
An assistant that knows your data
OKTHAV answers with its sources, reads bills and receipts, and prepares the work without deciding for you. Optional.
Built for Quebec, secure
GST and QST, Law 25 tools, two-factor authentication, audit log and encrypted sensitive data, in a dedicated database hosted in Quebec.
Everyday extras
Voice dictation, Ctrl K search everywhere, dark mode in your colour, CSV, Excel and PDF exports, help on every screen, live updates.
Good to know before you choose
What is available has limits, and we would rather tell you than have you find out.
TAL lease on the official form
The residential lease is signed on the mandatory TAL form. OKTO prepares its data, gets the building rules, the notice to the new tenant and the payment authorization signed through OKTO Sign, and files the signed lease; it does not generate the form itself.
RL-31 slips as PDF
RL-31 slips are prepared in batch, one PDF per tenant. OKTO does not produce the XML file for Revenu Québec.
Interac entered by hand
Interac transfers are matched to the tenant ledger, but you enter them by hand: OKTO does not read your bank account. Online payment is by card.
Sources and method
Every fact comes from the vendor’s official page, read on October 27, 2026. When a piece of information was not there, the cell says so instead of guessing. A price without a currency is reported as shown.
- AppFolio, prix : www.appfolio.com/pricing, read on October 27, 2026
- AppFolio, expérience des locataires : www.appfolio.com/property-manager/resident-experience, read on October 27, 2026
- AppFolio, location : www.appfolio.com/property-manager/marketing-leasing, read on October 27, 2026
Other comparisons
The same facts, software by software.
Frequent questions
The questions we get asked
Your question is not here?
Write to us. A person in Trois-Rivières answers, within one business day.
Ask your questionYes. OKTO PSA is built and hosted in Quebec, in French by default, with no door minimum. Leases, TAL notices with the 2026 calculation, RL-31 slips as PDF, the portals, maintenance and card payment are available.
On October 27, 2026, AppFolio showed Core from $1.49, Plus from $3.20 and Max from $5.00 per unit a month, with a minimum spend and a 50-unit minimum on Core. The currency was not stated.
The AppFolio pages read on October 27, 2026 did not mention Canada, French or the TAL lease. For a reliable answer, ask the vendor directly.
OKTO PSA has no door minimum, is hosted in Quebec, in French by default, and shows its price in Canadian dollars. It brings maintenance, vendor bills read for you, CRM and OKTO HR together in the same software.
Compare with your own portfolio.
Tell us how many doors you manage, with how many people, and what is missing. If other software serves you better today, we will say so.
OKTO Solutions, Trois-Rivières, Quebec
The brands named belong to their respective owners. Comparison made on October 27, 2026 from their public websites. OKTO Solutions is not affiliated with any of these vendors; check prices at the source before you decide.